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How to Setup Email in Gmail (web) – add external IMAP account

Follow these step-by-step instructions to configure your standard IMAP/SMTP email account inside Gmail (web) – add external IMAP account. If you want instructions tailored perfectly to your domain name (with the exact servers and ports), please use our generator.

Setup Instructions

  1. Log into your Gmail account in a browser.
  2. Click Settings (gear icon) → See all settings → Accounts and Import.
  3. In the Check mail from other accounts section, click Add a mail account.
  4. Enter your-name@example.com → Next.
  5. Select Import emails from my other account (POP3) → Next.
  6. Enter POP settings (note: Gmail web only supports POP3, not IMAP, for fetching external mail):
  7. - Username: your-name@example.com
  8. - Password: Your Password (magic link below)
  9. - POP Server: imap.example.com (if your provider offers POP on port 995)
  10. - Port: 995, SSL/TLS
  11. - Leave a copy… (optional)
  12. - Label incoming messages: (optional)
  13. - Archive incoming messages (skip inbox): optional
  14. Click Add Account → then choose whether to also send mail as that address (follow SMTP setup).
  15. For sending, Gmail will ask for SMTP smtp.example.com:587, STARTTLS, username your-name@example.com, password Your Password.

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